We Migrate Common Data to Office 365
Most of our migrations have organizations migrating from older versions of Microsoft Exchange Server to Office 365. Typically those organizations are already using Outlook extensively and would like to continue to utilize Outlook while their data is hosted by Microsoft in data centers located all over the world. We migrate common data to Office 365 that users use day in and day out with Outlook.
Users in any organization typically don’t store every single message they have ever sent or received in just their inbox. Users at some point will need to find a message that they have either sent or received. Rather than digging thru a needle in a haystack they create folders to organize data in their mailboxes. Those users have their mailboxes organized. If they are anything like us then they have folder structures that allow them to organize content by the type of work they do, perhaps customer by customer, vendor by vendor, project by project, month by month, etc.
The point is this – when they have spent years or even perhaps decades organizing content they will want to continue to use the same organizational structure when their mailbox is migrated to Office 365. They will want to find the migrated data in the same location where they moved the content to.
That’s where experience comes in handy.
We’ve heard users say on many migrations that their “contacts” are gone. We checkout their contacts in Outlook and you can see all of their contacts on the previous version of Exchange have been migrated to Office 365. Upon further investigation and the user showing us what they mean we learn that they are referring to the Auto Complete in Outlook. That is what they are referring to when they say “contacts”. We make sure that we migrate the users “contacts” from the existing mail system to Office 365.
Do you know about gotchas when migrating Gmail mailboxes to Office 365? Folders do not exist in Gmail! As a result every single message in Gmail is actually stored in the Inbox! When you migrate Gmail to Office 365 your users will really notice then!
We are able to migrate the following types of data to office 365:
- Distribution Groups
- Public Folders
- Public Folder Permissions
- Shared Mailboxes
- Massive Mailboxes
- Email Flags
- Email Categories
- Folder & Calendar Permissions
- Mailbox Full Access Permission
- Meeting Invite Integrity/Status
- Outlook Profile
- Attach Additional Offline PSTs Files
- Address Autocomplete
- Signature Blocks
Do any of your users make use of giving permissions to any user(s) or group(s)? Do you have multiple users giving permissions to a folder or folders in their mailboxes? We’ve tried walking users thru documenting this on a folder by folder by folder basis if they’ve setup custom permissions in their mailboxes. Doing this is an absolute nightmare. Now, imagine all custom permissions to folders in a user’s mailbox or permissions on public folders are automatically taken care of for you!